TCT 2022 Industry

Rules & Regulations

The maximum height to building within the walls of your plexi-glass wall structure are 10 ft. No hanging structures will be allowed including hanging signs, trusses, and headers. Two-story structures are not permitted. Industry partners must submit their floor plans for final approval prior to construction. Please also adhere to the rules and regulations of the convention center. No simulation buses, trucks, and other vehicles will be permitted in the area due to sight line restrictions. There are no exceptions to this rule.

See-Through Policy

All structures within the Engagement Hubs must be at least 40% see-through on all four sides, as well as from floor to ceiling (horizontally and vertically), including furniture, build and reception areas.

Carpeting

Companies are required to carpet their Engagement Hubs at their own expense. Carpeting may be ordered by using the order forms included in the Industry Service Manual.

CME Compliance and Industry Support

Companies must comply with the Accreditation Council for Continuing Medical Education (ACCME) standards and guidelines for medical education, including those guidelines for commercial support. Commercial support from industry does not influence educational content, faculty selection, and/or product usage at TCT.

Conduct of Engagement Hub Staffing

Company Engagement Hubs must be staffed during Engagement Hubs hours.

Companies may install and dismantle only during official move-in and move-out times, and companies who set-up or dismantle outside of official hours will be penalized a $5,000 fee. Canvassing or distributing advertising materials outside the Engagement Hubs is prohibited. Industry professionals may not enter another Engagement Hub without permission. Entertainment, amusement, and demonstrations of nonproduct items or services must be approved (in writing) by CRF.

All companies participating in the Engagement Hubs at TCT 2022 must comply with the terms and conditions outlined here. CRF reserves the right to make judgments on-site regarding layout and conduct of companies that detract from the overall presentation of the meeting and, if necessary, will ask companies to make adjustments in order to maintain the integrity of the space.

Disposal of Medical Waste

Companies must follow the guidelines of the Occupational Safety and Health Administration (OSHA) in Boston, MA for disposal of hazardous waste materials.

Distribution of Product Information

In accordance with ACCME guidelines, product information cannot be distributed at any scientific session or in hotel lobbies. Posters or tabletop exhibits are not permitted in the obligate path of educational sessions (immediately outside or inside the meeting rooms). Distribution of printed materials by companies and/or their agents is limited to the Engagement Hub. Companies may not display or demonstrate products, solicit orders, or distribute advertising materials at any location (or outside the Engagement Hub) other than in their assigned hub space, including any of the contracted hotels. This guideline is strictly enforced.

Educational Programs

Industry may conduct device based educational sessions in their hub. Educational programming is defined as speaker or multiple speakers providing a lecture or presentation to an audience.

FDA Approval

Companies without FDA product approval should clearly indicate on their hubs that their product is for display purposes only and is not approved for use in the United States.

Fire Protection

All materials used in the Engagement Hub must conform to local fire ordinances and be in accordance with regulations established by the National Association of Fire Underwriters. All displays are subject to inspection by the Fire Prevention Bureau. Aisles must be kept clear at all times. Fire stations and fire extinguisher equipment are not to be covered or obstructed in any manner.

Food and Beverage

Distributing food and beverage from an Engagement Hub is permitted only if the food and beverage is ordered through the convention center’s official caterer (including bottled water). Information about ordering food and beverage will be included in the Industry Service Manual. Provision of alcoholic beverages is strictly prohibited.

Hanging Signs and Banners

Hanging signs and banners are not permitted in the Engagement Hubs.  CRF will supply one hanging sign, that is TCT branded, for directional purposes above your hub.

Insurance

The Cardiovascular Research Foundation and Boston Convention & Exhibition Center (BCEC) are not responsible for theft of or damage to company property. Companies wishing to insure materials, goods, or wares against theft, damage by fire, accident, or loss of any other kind must do so at their own expense. Participating companies are also responsible for obtaining general liability insurance coverage against injury to persons and property in commercially reasonable amounts, and to designate CRF and Freeman as additional named insureds.

Labor Services

Detailed information regarding work rules for all trades operating at the convention center will be provided in the Industry Service Manual.

Music

Companies must receive relevant licenses from Broadcast Music, Inc., and American Society of Composers, Authors, and Publishers if presenting prerecorded music at any time during the meeting. The company will be responsible for any liability and costs associated with a music licensing violation. Sound enhancement may be used. However, the level must be such as to not interfere with adjacent companies. CRF reserves the right to monitor all sound levels and to require the company to adjust the volume accordingly. Live performances are prohibited.

NPI Number

During the registration process, US physicians will be asked to provide their National Provider Identifier (NPI) number.

Photographing, Videotaping, and Audio Recording

Photographing, videotaping, and/or audio recording including the use of cell phone cameras is permissible only in a company’s own hub.

Premiums

Contests, lotteries, raffles, and games of chance are prohibited. Promotional items must not exceed $25 in value unless approved in writing by CRF. All requests for premiums and printed materials for invitations must be submitted to CRF for review. Unapproved items may not be distributed.

Sales and Order Taking

The purpose of an exhibit is to further the education of attendees through product and service displays and demonstrations. Sales and order taking are permitted, provided all transactions are conducted in a manner consistent with the professional nature of the meeting. Products for sale must be the companies’ own unaltered products, and the products or services must be pertinent to the attendees’ professional interests. CRF reserves the right to restrict sales activities that it deems inappropriate or unprofessional. Companies must comply with all sales tax requirements. Companies selling or taking orders during the meeting must adhere to all business license and sales and use tax regulations, which vary from state to state.

Social Activities Policy

CRF requests that companies not schedule social events and unsanctioned meetings that draw physicians out of scientific sessions and satellite programs.

Terms and Conditions Compliance

The Engagement Hub LOA is a binding contract when signed and submitted to CRF and indicates the applicant’s willingness to abide by all contract terms, conditions, and general rules and regulations listed in this digital prospectus, as well as such additional rules and regulations that CRF deems necessary to ensure the success of TCT. These terms and conditions may be amended at any time by CRF, and all amendments, upon publication, shall be equally binding on all parties affected by them as the original regulations. The signer of the application also agrees to share the terms and conditions with all participating company representatives who attend TCT.


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